Job Description
Job Summary
AVT Simulation is seeking a detail-oriented and experienced Contract / Subcontract Administrator to support the Senior Contracts Manager in managing company contracting and subcontracting activities. This role involves overseeing contract/subcontract negotiations, contract/subcontract administration, compliance, and performance monitoring in support of our Program Managers and their DoD or commercial simulation and training contracts. The ideal candidate will have experience working in both products and services programs in a DOD environment, knowledge of the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS), and experience working in a defense contracting environment. This position will work across programs and leverage multi-program opportunities during negotiations
Responsibilities/Duties/Functions/Tasks
- Manage and respond to supplier/subcontractor information requests, ensuring accuracy and timeliness.
- Provide program managers with clear, consistent updates on subcontractor risks through recurring reporting.
- Assist the Senior Contract Manager in managing contract/contract lifecycle from proposal teaming during RFP, proposal development, and program execution.
- Perform contract/subcontract negotiations, including price analysis, terms and conditions, and risk assessment.
- Draft contract and subcontract agreements and work with other functional departments to execute them in accordance with company policies and government regulations.
- Assist in the development of subcontractor agreements, NDAs, RFQs, RFPs, and other relationship definitions.
- Ensure company and subcontractor compliance with FAR/DFARS, and other applicable regulations.
- Monitor contract/subcontractor performance and deliverables, ensuring milestones, timelines, and quality standards are met.
- Work with Program/Project Managers to develop SOW, PWS, and/or SOOs for Subcontractors, Consultants, and key Vendors.
- Maintain accurate contract/subcontract files and documentation to support audits and internal controls.
- Support internal and external reviews, audits, and proposal efforts.
- Collaborate with cross-functional teams (engineering, finance, program management, manufacturing, supply chain) to align contract deliverables with project goals.
- Track and report subcontract status, risks, and issues to the Senior Contract Manager.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications
Minimum Requirements
- Bachelor's degree in Business Administration, Contracts, Supply Chain, or related field; Master’s degree a plus.
- 3 to 5 years of Government contracting, commercial contracting, and subcontracting experience.
- Experience in Government/DoD contracting environment.
- Strong understanding of FAR, DFAR, DPAS, SBA and other relevant federal regulations.
- Ability to track and validate contractor/subcontractor statuses across multiple high-profile programs simultaneously.
- Proven ability to negotiate and manage complex contracts/subcontracts.
- Excellent written and verbal communication skills.
- Strong organizational and problem-solving skills.
- Experience with Microsoft Office, Deltek Costpoint, Adobe, or other similar systems preferred.
- Experience with subcontractor measures of merit / metrics to evaluate performance.
- Security clearance required. (Ability to obtain may be acceptable for US citizen with no civil or criminal history.)
Preferred Skills: - National Contract Management Association certification(s) (CPCM, CFCM, CCCM, CCMA)
- Working knowledge of simulation and training industry DoD environments.
- DoD contracting experience.
- Proficiency in Microsoft Office Suite, especially Excel and Word.
Essential Mental Requirements
- Outstanding written and spoken .
- Outstanding interpersonal relationship building and .
- Excellent organizational management skills.
- Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the sensitive inquiries or disputes.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
Essential Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear.
The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Equipment/Software/Tools Used
- Contract Management Systems:
- Deltek Costpoint
- Microsoft Office
- Document Management & Collaboration:
- Microsoft SharePoint
- Microsoft Teams
- Adobe Acrobat Pro DC
- DocuSign / Adobe Sign
- Microsoft Office Suite:
- Word (contract drafting)
- Excel (cost analysis, reporting)
- Outlook (communications)
- PowerPoint (presentations)
- Regulatory & Compliance References:
- FAR/DFARS databases (Acquisition.gov)
- SAM.gov
- Uniform Commercial Code (UCC)
Our Heritage:
Founded in 1998 by an engineer, AVT Simulation is an Orlando-based, end-to-end systems integration and full-service modeling and simulation small business. Since our beginning, AVT's highly specialized staff of engineers has included some of the top leaders in the simulation industry. With an average of over 20 years of simulation experience, our dedicated staff provides specialized solutions for customers requiring on point solutions to complex problems.
AVT has always been a company that strives to make a positive difference in the lives we touch. These lives include our employees and their families, our partner companies and their employees, and ultimately the warfighters receiving our products and services. Our core values are so very important to us as a company. They guide us towards success. They make us a great company to work for and a strong partner to work with.
- People First
- Mission Excellence
- Do the Right Thing
- Commitment
People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.
We’re looking for candidates that embody these core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.
EOE - Females/Minorities/Protected Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity
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Job Tags
Full time, Contract work, For contractors, For subcontractor, Work at office